The recruitment manual (also called recruitment guide) is the perfect tool for managers in the organization for hiring a new employee. Managers need to keep their units and departments staffed with the skilled employees, and they have to move employees internally. The recruitment manual is the tool to provide managers with the answers to the basic questions about the recruitment process in the organization.
The recruitment guide is aimed at two audiences – HR Business Partners and managers. These two groups of employees are the primary users and customers of the recruitment process, and they should understand to it. In case of doubts, they should be able to find the relevant information in the recruitment manual without contacting HR Recruiters.
The recruitment manual is usually seen as a huge improvement of the recruitment process, when it is introduced. Managers love to read about the details of the recruitment process, different recruitment sources and different types of recruitment agencies. They tend to think about their employees, when they have to fill the job opening application, and they have to prepare a decent job profile and job description of the job vacancy.
Recruitment Manual for HR Business Partner
The recruitment manual for the HR Business Partner describes the detailed description of the process including expected deliverable from Human Resources primarily. The HR Business Partner has to facilitate the process of the job opening as the goals defined by HR are reached.
The HR Business Partner has to recommend the right recruitment source to be used, has to prepare the recommended time plan for opening the job vacancy. Additionally, the HR Business Partner has to negotiate with the manager about the possibilities of the internal recruitment for the vacancy.
The recruitment manual for the HR Business Partner is mostly about the beginning of the recruitment process. It offers solutions for the most common situation in the recruitment and staffing. It should provide the answers about the right planning of the recruitment (it should be a structured discussion between the HR Business Partner and manager several times a year).
The HR Business Partner has the role of the facilitator, and the recruitment manual has to offer different option to choose the right direction in hiring a new employee.
Recruitment Manual for Manager
The manager is the occasional user of the recruitment process. The manager usually does not open many vacancies during the managerial career. The recruitment manual has to offer the general overview of different possibilities in the recruitment of the new employee.
The manager has to think about the ideal job candidate. The recruitment manual has to provide the best way to create the job profile and expected skills and competencies of the new hire.
The recruitment manual for the manager describes the high level recruitment process. The requested timing for the individual steps is also the relevant part of the recruitment manual. The recruitment manual sets the right expectations. The manager cannot expect the right job candidate coming the day after opening the job vacancy.
The recruitment manual is an excellent tool for Human Resources to communicate the highlights and pitfalls of the recruitment process to its internal customers. The recruitment manual is not a technical document; it is a living document for education of the managerial population in the organization.