Designing or drawing the recruitment process has to respect several basic principles. The recruitment process is difficult and contains many decision points. The process flowchart has to respect it, and it has to be easy to read. The recruitment process flowchart should respect the basic principles of the process design as the employees can easily follow steps and they can find any details needed.
The detailed recruitment process flowchart is crucial as HR Recruiters can speed up the decision-making process. The detailed process flowchart allows distributing the roles and responsibilities in the recruitment process as the clear decision line is created. The manager and HR Recruiter have to be clear to understand their roles in the process as the best job candidate is selected quickly and efficiently.
The recruitment process flowchart has to respect the key principles for the successful recruitment process maps. The basic rules are:
- Main recruitment steps
- Main decision points
- Choosing the right recruitment source
The simplicity is extremely valuable for the recruitment process flowchart. The process can be almost unique for each job opening. The HR Recruiters have to find the right level of abstraction to set the right process. The recruitment flowchart is not a tool just for the HR Recruiter, but it can be used by managers to orientate themselves in the recruitment of their job vacancies.
The simplicity is about clear definition of documents and decision requested before opening the job vacancy internally and externally. The standard recruitment documents navigate the manager and helps to sort out ideas about the new hire.
The documents should always be a part of the recruitment process map and the documents should help the manager in identifying the real recruitment needs. It is the role of Human Resources to support the managers in thinking about the job vacancy and the ideal profile of the new hire. It is the most crucial moment of the whole recruitment process. The manager should not decide about the ideal profile of the candidate at the end of the recruitment process. The ideal job candidate should be known before the hiring of the individual starts.
The recruitment process flowchart should have several variants. The manager does not need to know all the details of the recruitment process, but the manager has to understand the main decision points and what preparation is necessary to make a correct decision. The manager has to understand the main recruitment process step and how he or she can influence the decision in that step.
On the other hand, HR Recruiters need a detailed description of the recruitment process as they can handle the whole end-to-end recruitment process. The recruitment flowchart for the HR Recruiters has to be split into several parts or sub-processes. The recruitment process has to manage large volumes of job resumes, several job openings and many job candidates circulating around the organization. The HR Recruiters have to use the recruitment flowcharts as the tool for the development of the recruitment monitoring software.
The recruitment process flowchart is the tool to standardize the recruitment process. The flowchart is a tool for the HR Recruiter to manage and navigate others in the recruitment process. It sets the basic expectations and sets the limits for the successful hire of the new employee.