HR Analyst Job Profile
The HR Analyst is the general entry job position in Human Resources. The job position is the key job position in Human Resources and most employees work on this or similar job position in Human Resources. Some employees develop the skills and competencies and they get promoted, but the majority of employees stays at the job position as they do not want to develop their career in Human Resources.
The HR Analyst is the executive job position and the employee is expected to follow the written procedures and not exceeding the given rights. The exceptions have to be approved by the senior HR job position as the outputs from Human Resources are consistent.
The HR Analyst has to demonstrate the willingness to work on the self-development and has to demonstrate the willingness to achieve goals even in a difficult situation. The HR Analyst is not expected to communicate with the internal clients and to conduct the redesign of the processes, but the HR Analyst is expected to come with the proposals to improve the HR services for the internal and external clients.
Key KPIs of HR Analyst
The HR Analyst is not expected to demonstrate the high performance from the beginning. The HR Analyst’s KPIs differs with the length of the employment. The KPIs differs usually for the high potential employees and for employees, who do not want to make the next career step.
The KPIs of the HR Analyst have to reflect the main purpose of the job position. This job position is about executing the tasks, not bringing issues and solutions for the employees. The HR Analyst has to process many tasks, has to be accurate enough and has to be able to identify the mistake.
The HR Analyst has to learn new things, new processes and new HR approaches. It is the main differentiator among HR Analysts, who will be promoted and who will stay on the current job position. The employees with the highest potential to absorb new approaches and to adapt to the constant change in Human Resources are the employees ready to be promoted.
Main Skills and Competencies of HR Analyst
The HR Analyst is the entry job position in Human Resources and the organization usually has no specific needs for the skills and competencies. The HR Analyst should be a smart person, he or she can be without previous experience in Human Resources, but the HR Analyst has to learn fast new things and the learning curve has to be steep.
The HR Analyst has to be a personality, which is strong in the communication skills and has the potential to develop the negotiations skills as a daily HR job is about the communication with employees.
The HR Analyst has to be able to prepare the analysis of the issue and has to be able to work with data and has to be able to find the necessary data and has to be able to learn, how to make the expert guess in the area, where the data are not available.
Human Resources function has to keep know how and the HR Analysts are always holders of the detailed process maps and they should be able to update the HR Process Maps according the changed reality.
The employees have to be accurate and they have to able to work under the constant pressure. Human Resources is always working under a tight schedule and deadlines. The HR Employees have to be stress-resistant as they can perform perfectly in all situation and the error rate of HR Processes does not increase in those situations.
HR Analyst’s Responsibilities
The HR Analyst should not bear too much responsibilities in the beginning. The HR Analyst is not expected to work fully independently from other HR Employees and he or she should work under a supervision of the skilled HR Specialist or HR Manager.
The HR Analyst can become responsible for the process outputs later, when he or she is able to recognize the correctness of the output provided. The HR Analyst should always discuss the issues and the potential solutions with the supervisor as Human Resources can keep the consistent results.
On the other hand, the HR Analyst should always ask for more responsibility, when he or she feels the skills and competencies allows to do so.
HR Analyst’s Development Opportunities
The HR Analyst has to be trained in HR Management. The HR Analyst has to understand the basic principles of the HR Management, the labor law, the civil law and other stuff, which has to be followed in Human Resources.
The HR Analyst has to be developed in soft skills as his or her value for Human Resources grows as the trained employee becomes better in dealing with employees and managers.
The HR Analyst with the high potential should receive the training in Project Management and the People Management as he or she can observe the managers and making the notes about the differences between the best practice in People Management and the practice seen in the organization.